Recipient Forms
GHEFP Students
Please submit all items to Dropbox by May 2, 2021 at 11:59pm EDT*
Graduate Student Forms (REQUIRED)
- Faculty Student Agreement (FAS)
- CGH Overseas Travel Release Form
- Please send us a professional headshot for use on our website
- Fill out CGH Travel Registry as soon as travel plans are confirmed
Other Forms
- CGH Personal Health Info and Checklist (Complete, send a copy to your emergency contact in the US and retain a copy for your travel, including a hard copy)
- New Hire Information Sheet
- Budget Template
*Given the uncertainty around plans due to COVID-19, if you and your PI are experiencing difficultly adhering to this deadline for the required forms, please send us an email to let us know at Jhsph.ghgrants@jhu.edu
GHFRA Students
Required Forms
- IRB Approval Documentation
- Please send us a professional headshot for use on our website
- CGH Overseas Travel Release Form
- Fill out CGH Travel Registry Form as soon as travel plans are confirmed
Other Forms
- CGH Personal Health Info and Checklist (Complete, send a copy to your emergency contact in the US and retain a copy for your travel, including a hard copy)
- New Hire Information Sheet (If you are not on payroll, please send us an email so we can help you get signed up)
- Budget Template
2021 Travel Award FAQs
Q: What is the minimum amount of time needed to spend on the field placement?
A: You must spend a minimum of 8 weeks working with your field placement. If you are able to travel, a minimum of 4 weeks is required to be in-country. Your GHEFP experience can last as long as your schedule allows before graduation.
Q: By when must the field placement be completed?
A: Field placements must be completed by your date of graduation.
Q: Are there consequences for accepting the award and not traveling?
A: We will be splitting the award into two payments, a remote payment and a travel payment. If you accept the travel payment and receive the money but do not travel, you will return the award to CGH. We will not be releasing funds until the JHU travel ban is lifted, and will request PI approval before releasing funds, which will hopefully prevent this situation.
Q: Some countries will continue requiring international travelers to be quarantined. Is it ok for students to still travel?
A: Yes- as long as Hopkins travel policy allows AND it is safe for the student to quarantine upon arrival, AND the student is able to spend a minimum of 4 weeks at the field placement (post-quarantine), then students can still travel.
Q: Where are the forms located?
A: All forms and templates can be found here: http://hopkinsglobalhealth.org/funding-opportunities/student-and-trainee-grants/recipient-forms/
Q: For the flight tickets, does the departure place of the tickets need to be from the US?
A: No- you can travel from anywhere as your place of departure.
Q: Is funding released in one chunk?
A: No- we will have an initial payment for the remote portion of the experience, and another if you are able to travel.
Q: What type of documentation/receipts do we need to keep and later submit to show how funds were spent (e.g. ticket stubs, lodging)?
A: If you complete your full placement (minimum 4 weeks), you do not need to submit receipts at the end, however, it is a good idea to keep track of your expenditures for your personal planning and budget tracking. However, if you had to leave your placement early without completing the full 4-week minimum, you will be responsible to show us what you have spent so we can determine what amount will need to be returned)
Q: What are acceptable ways to spend the travel portion of the grant?
A: Anything related to travel and living expenses for your field placement are acceptable ways. Examples of this are airfare, lodging, ground transportation, food, vaccinations, visas, etc. If you have a questionable expense, feel free to send an email or Slack message to ask.
Q: Do international students need to apply for CPT (Curricular Practical Training)?
A: No- CPT is for training placements in the United States. https://ois.jhu.edu/Immigration_and_Visas/F1_Student/F-1_Training_and_Employment/Curricular_Practical_Training/
Q: Are we allowed to travel if classes are still not being held in person?
A: As long as the JHU travel restrictions are lifted, we will allow travel, whether classes are all online or being held in person.